MNA Coronavirus Update

To All MNA Members 

We hope this finds you and your families safe and well at this difficult time.  To date have we have received no calls or contacts from anyone in need of help or advice, but if you do need us, contact details are contined in your Spring Full Ahead and online at: https://mna.org.uk/index.php/contact-us

Working with other organisations  A number of new sources of emergency funding have been made available from larger charities. Among the maritime sector these include Seafarers UK, Shipwrecked Mariners and SAIL.   Importantly government has pledged well over £700 million for the UK charity sector and has also responded positively to lobbying from NCVO and COBSEO, both of which we are members. 

The National Chairman is also participating in weekly on-line meetings of around 30 maritime charities and key organisations, chaired by the MNWB - of which we are also a member.

Our membership of CONA (Confederation of Naval Associations) is also proving to be a positive experience and especially now with the extended choices of help and advice that a much larger organisation can offer. They are linked with a number of other charities, including two below that are engaged in help with funerals and bereavement. 

Bereavement During this global coronavirus pandemic, some of us may face the tragic loss of life of someone close, often under very difficult circumstances. This includes being unable to attend at the hospital or care home bedside, whilst numbers allowed to attend funerals are very small.

Coping with grief and trauma is hard at this time and support is always welcome and often essential. Being bereaved can be an extremely lonely time. Talking with family, friends and shipmates can be one of the most helpful ways to cope in such times.  We can all support our shipmates by phone, text or e-mail at such times, even when we are all in some form of isolation. Importantly there are also two other useful sources of support:

For adult bereavement – Cruse is a national charity offering support for adults at a time of bereavement. It has an excellent National Freephone Helpline on 0808 808 1677 open Monday-Friday 0930-1700 (excluding bank holidays) with hours extended to 2000 on Tuesday, Wednesday and Thursday.

Their website is; https://www.cruse.org.uk/get-help/coronavirus-dealing-bereavement-and-grief 

For childhood bereavement - Winston's Wish is the UK's leading childhood bereavement charity, which supports children and their families after the death of a parent or sibling.  Their National Freephone Helpline 0808 8020021 (open between 0900 – 1700, Monday to Friday).  Note This is a messaging service using voicemail asking you to leave your first name and a contact number. A Helpline Practitioner will call back as soon as possible.

Their website is https://www.winstonswish.org/coronavirus/

Stay home, stay safe and stay well.

Our good wishes to you all

On behalf of the MNA Council

 

Shipmates Helpline – Invitation to all MNA members

28th March 2020

Dear MNA Shipmates

Shipmates Helpline – Invitation to all MNA members

Whilst we remain in a state of emergency, for the duration of the coronavirus, outbreak, our colleagues in the Royal Navy Association have established a Shipmates Helpline and have invited and encouraged MNA members to use this, for which we are most grateful.  The advantage is that, of course, many of them are below 70 years of age and without underlying health problems.  This means, wherever they have such members, they can make shopping trips and collect prescriptions. They also have a referral service if you need other forms of assistance. 

If you need help, please contact them.  The details of this are as follows:  

 

ESTABLISHMENT OF HQ ROLL RNA SHIPMATES HELPLINE – 07542 680082

Government Advice.  The Prime Minister has just outlined drastic measures restricting our movement in order to combat Covid-19.  Much of our RNA demographic is over 70 so already will be self-isolating. 

Branch Support.  Our experience last week is that many branches have established some sort of buddy buddy system to look after the more vulnerable element of our membership.  One branch is operating a kind of reverse Sea Daddy operation where younger shipmates are teamed with more elderly shipmates to make sure they are okay.  That’s great and exactly what this organization is all about.  For those Branch Committees who haven’t yet put something in place, please can we request you consider this at the earliest opportunity keeping in mind that some Shipmates may not be connected via email. Meanwhile, we have refocused Central Office outputs to concentrate on Welfare Support to shipmates.

HQ Roll Helpline.  While branches will undoubtedly play their part, we are conscious that well over 1000 of our shipmates are HQ Roll members so, by definition, do not have a branch.  For this section of our membership, Central Office has established a helpline which will be manned initially from 0900-2100 commencing with immediate effect.  We will review operating hours in line with demand. 

Although aimed at HQ Roll members any member in need of assistance who cannot raise their Branch or an oppo can feel free to use this Helpline - 07542 680082

Concept of Operations.  When a shipmate calls in requesting assistance, his location and contact details will be logged.  Depending on the request, it may be that through our network of branches we can provide support from within our organisation and, in these cases, contact will then be made with the Welfare Officer or Secretary of the closest branch who will be asked if they can provide the support requested.  As the PM directed, providing help to a vulnerable person is a legitimate reason to leave the house.

HQ Roll Buddy Buddy.  We remain concerned about those who are socially isolated; a situation which is only amplified by the current restrictions. If desired, we can also establish a buddy buddy connection service to pair up shipmates who might find themselves on their own.  Please call the helpline (07542 680082) if you would wish to be part of this and we will look to hook you up with an oppo.  Volunteers to be part of this system would also be very welcome.  Shipmates are reminded of the 1000 Good Deeds Fund which is available for minor grants.  See attached. 

Shipmates and Oppos. In addition, through our Shipmates and Oppos programme and wider welfare work, Central Office has built up a good understanding of the network of support agencies which operate in the military charity and veteran environment.  Until now Shipmates and Oppos has been aimed at those transitioning from RN to civvy, but again with immediate effect, we’re changing it’s focus to be a support system for help signposting any shipmate who is experiencing difficulties with their life whether attributable to naval life or not.  Whether it’s financial, housing, employment, health care or even marital, we can help you find the right organisation to be able to help. 

Follow guidance, stay safe and best wishes

RNA Logo

Royal Naval Association
Building 1/87
Scott Road
HM Naval Base
Portsmouth
PO1 3LU

Email This email address is being protected from spambots. You need JavaScript enabled to view it.
Tel 023 9272 3747

Registered charity No. 266982

 

 

MNA Diary of Events 2020

 (Click Above Title for Diary)

 

 

 

MNA Who's Who

 

Patron

      Admiral Alan William John West, Baron of Spithead GCB, DSC, PC, ADC


President and Vice Presidents

President
Vivien Foster OBE
 Exeter Branch
            Vice President
          Rev P Auden DL
          Bristol Branch
   Vice President
 Donald Hunter
 Kent Branch
     Vice President
  Michael Wootton
 Tamworth Branch 

 

National Councillors

Executive Chairman
Acting Chairman
Malcolm Mathison MNI FEI
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Executive Vice Chairman
Malcolm Mathison MNI FEI
Immingham Branch
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Executive Secretary
David Parsons
National
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Acting Executive Treasurer
c/o Tim Brant
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Executive Membership Secretary
Roy Glencross
Boston Branch
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Events & Welfare Officer
Tim Brant MNM FEI
Immingham Branch
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Member

Alan Speight
Newport Branch
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Member
Michael Wootton
Tamworth Branch
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Member
Hugh Harding
Bristol Branch
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Member
Gareth Peaston
Weymouth & Portland Branch
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Member
Philip Rogers
Blackpool Branch
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Member
John Turner
Midlands Branch
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Member
Arthur Murphy
Dumfries Branch
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Member
Clive Edwards
MNABC
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Member – Webmaster
Terry Hughes FRIN FNI
National
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  Member - Slop Chest
Sandra Broom
National
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General Data Protection Regulations (GDPR) Induction

“Making a Virtue out of Necessity”

AWARENESS

The reputation and integrity of purpose are basic to the management of every charitable organisation.  The MNA has always worked hard to be a trusted “friend” to all the other charities and organisations we have worked alongside.  Our National, Regional and Branch structure is unique and our Constitution details our agreed objectives.

The General Data Protection Regulations – GDPR – are the biggest change in 25 years as to how every organisation is required to manage Personal Identifiable Information (PII).

GDPR significantly enhances and upgrades what the current Data Protection Act 1998 requires.  The most important point is the new requirement for individuals to give their active consent for the MNA National and Branch Officers to hold their PII and how any member’s preferences can be modified, altered or even deleted at any time with the appropriate written notice.

GDPR came into force on 25th May 2018 and when we leave the EU – Brexit – it will continue in exactly the same form but under a new British Data Protection Bill 2019 (BDPB).  This Bill is actually going through Parliament now.

National Officers and National Councillors began preparations for GDPR several months ago by undertaking an ‘Information Audit’.  This was followed by a specialist firm undertaking cyber security upgrades and the appointment of the MNA National Chairman as the MNA’s Data Protection Officer (DPO).

COMMUNICATIONS

As the DPO, he is committed to ensuring systems are in place for monitoring that your PII is maintained in a safe and secure environment.  We have reviewed current procedures and policies to both improve our operations and refine what we need to do going forward.  Additional Data Protection advice has been circulated to all National members and our MNA Guidelines updated to include Data Protection requirements to comply with the Regulations.   

Any of your immediate concerns will be answered, by the DPO, providing you confirm any enquiries by written or electronic mail.  All requests are best submitted on the MNA’s “Subject Access Request” (SAR) form.  This method guarantees you free and easy access to your personal information through a simple written application.  The MNA has 30 days, after receipt of the SAR, to supply you with the information you require.  You may request the deletion or removal of some of your PII where there is no compelling reason for its continued processing.  Any information you do request to be altered, in any way, will be completed within 9 days of receiving a written request. 

PURPOSE

The purpose for processing your PII is to support and advance a mutually beneficial arrangement.   

CONSENT

The lawful basis of processing information is consent.  PII applies to all MNA National members and MNA suppliers.  PII includes names, addresses, dates of birth, email address, medals, awards and seatime experience which is already protected under the existing DPA.  GDPR expands this to include those with ID numbers, descriptions, location and online data markers and much more.

GDPR requires the MNA National and Branch Officers to maintain proper records of all our processing activities in relation to PII and hold PII records in a technologically secure place that is protected from cyber attacks and theft. 

We do reserve the right to amend our Compliance Data Protection Procedures, but any changes will be made with at least one month’s prior notice of any modifications.

PRIVACY

Member’s PII is held in a cloud based cyber protected environment as well as on encrypted memory sticks.  PII paper records held by National and Branch Officers must be held in a lockable filing cabinet or other secure arrangement.  PII will never be passed to third parties without your express consent.  The MNA have implemented agreed standards of technological and operational security in order to protect PII from loss, misuse or unauthorised alteration or destruction. 

To protect member’s PII we will always ask for your consent before releasing any information, which will normally be in electronic format, unless required by law to do so. 

The DPO will continue to follow the accepted practice of privacy by design and carry out regular Privacy Impact Assessments (PIA) for continued security. 

RETENTION

PII, held with your consent, will be regularly reviewed but it is the members responsibility to make sure the information is correct and up to date.  Most of you have now completed the update forms – thank you.  When a member leaves the MNA, we will archive their details to support necessary historical information for a period of two (2) years.  After that period all their PII will be deleted and destroyed. 

The MNA will also delete all electronic PII, after a period of two years has elapsed, with the exception of any possible disputes.

MNA financial transactions and records will be deleted after seven (7) years. 

John Sail

National Chairman & Data Protection Officer

 

MNA DATA PROTECTION PROCEDURES

TYPE OF INFORMATION

Member’s name, address, telephone and mobile numbers, email address(es) and medals, awards and seatime.

Photographs and videos of members.

PURPOSES

Creating and managing the Association’s online membership database

Adding to recognition and awareness of seafarers and seafaring in both local and national promotional activities.

LEGAL BASIS FOR PROCESSING

Achieved through opt-in consent when completing the MNA’s Registration Form.  Member may withdraw or change their consent details at any time by contacting the Data Protection Officer, John Sail, by either email, Subject Access Request (SAR) form or letter.  It must be in a written format.

Consent by opt-in on the new MNA Registration Form. Members may withdraw their consent at any time by contacting the Data Protection Officer, John Sail, by email or letter.  It must be in writing.

YOUR RIGHTS

You have rights under the terms of the General Data Protection Regulations (GDPR)

  1. To access your personal data on request in writing.
  2. To be provided with information about how your data is processed.
  3. To have your personal data corrected, amended or deleted.
  4. To object to or restrict how your personal data is processed.
  5. To have your personal data transferred to yourself or to another business organisation in certain circumstances.
  6. You have the right to take any complaints about how your data is processed to the Information Commissioner, who has the final word in these matters.

Website:  https://ico.org.uk/concerns/

Tel: 0303 123 1113

Information Commissioners Office
Wycliffe House
Water Lane
Wilmslow
Cheshire, SK95AF

For more information contact:      

John Sail

MNA National Chairman/MNA Data Protection Officer

Further relevant information is detailed in the MNA’s GDPR Policy.