MNA Who's Who

 

Patron

      Admiral Alan William John West, Baron of Spithead GCB, DSC, PC, ADC


President and Vice Presidents

President
Vivien Foster OBE
 Exeter Branch
            Vice President
          Rev P Auden DL
          Bristol Branch
   Vice President
 Donald Hunter
 Kent Branch
     Vice President
  Michael Wootton
 Tamworth Branch 

 

National Councillors

Executive Chairman & CEO
John Sail MNM MNI MIos
Boston Branch

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Executive Vice Chairman
Malcolm Mathison MNI FEI
Immingham Branch
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Executive Secretary
David Parsons
National
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Acting Executive Treasurer
c/o Tim Brant
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Executive Membership Secretary
Roy Glencross
Boston Branch
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Events & Welfare Officer
Tim Brant MNM FEI
Immingham Branch
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Member

Alan Speight
Newport Branch
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Member
Michael Wootton
Tamworth Branch
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Member
Hugh Harding
Bristol Branch
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Member
Gareth Peaston
Weymouth & Portland Branch
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Member
Philip Rogers
Blackpool Branch
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Member
John Turner
Midlands Branch
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Member
Arthur Murphy
Dumfries Branch
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Member
Clive Edwards
MNABC
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Member – Webmaster
Terry Hughes FRIN FNI
National
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  Member - Slop Chest
Sandra Broom
National
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MNA Diary of Events 2019

 (Click Above Title for Diary)

 

 

 

 


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General Data Protection Regulations (GDPR) Induction

“Making a Virtue out of Necessity”

AWARENESS

The reputation and integrity of purpose are basic to the management of every charitable organisation.  The MNA has always worked hard to be a trusted “friend” to all the other charities and organisations we have worked alongside.  Our National, Regional and Branch structure is unique and our Constitution details our agreed objectives.

The General Data Protection Regulations – GDPR – are the biggest change in 25 years as to how every organisation is required to manage Personal Identifiable Information (PII).

GDPR significantly enhances and upgrades what the current Data Protection Act 1998 requires.  The most important point is the new requirement for individuals to give their active consent for the MNA National and Branch Officers to hold their PII and how any member’s preferences can be modified, altered or even deleted at any time with the appropriate written notice.

GDPR came into force on 25th May 2018 and when we leave the EU – Brexit – it will continue in exactly the same form but under a new British Data Protection Bill 2019 (BDPB).  This Bill is actually going through Parliament now.

National Officers and National Councillors began preparations for GDPR several months ago by undertaking an ‘Information Audit’.  This was followed by a specialist firm undertaking cyber security upgrades and the appointment of the MNA National Chairman as the MNA’s Data Protection Officer (DPO).

COMMUNICATIONS

As the DPO, he is committed to ensuring systems are in place for monitoring that your PII is maintained in a safe and secure environment.  We have reviewed current procedures and policies to both improve our operations and refine what we need to do going forward.  Additional Data Protection advice has been circulated to all National members and our MNA Guidelines updated to include Data Protection requirements to comply with the Regulations.   

Any of your immediate concerns will be answered, by the DPO, providing you confirm any enquiries by written or electronic mail.  All requests are best submitted on the MNA’s “Subject Access Request” (SAR) form.  This method guarantees you free and easy access to your personal information through a simple written application.  The MNA has 30 days, after receipt of the SAR, to supply you with the information you require.  You may request the deletion or removal of some of your PII where there is no compelling reason for its continued processing.  Any information you do request to be altered, in any way, will be completed within 9 days of receiving a written request. 

PURPOSE

The purpose for processing your PII is to support and advance a mutually beneficial arrangement.   

CONSENT

The lawful basis of processing information is consent.  PII applies to all MNA National members and MNA suppliers.  PII includes names, addresses, dates of birth, email address, medals, awards and seatime experience which is already protected under the existing DPA.  GDPR expands this to include those with ID numbers, descriptions, location and online data markers and much more.

GDPR requires the MNA National and Branch Officers to maintain proper records of all our processing activities in relation to PII and hold PII records in a technologically secure place that is protected from cyber attacks and theft. 

We do reserve the right to amend our Compliance Data Protection Procedures, but any changes will be made with at least one month’s prior notice of any modifications.

PRIVACY

Member’s PII is held in a cloud based cyber protected environment as well as on encrypted memory sticks.  PII paper records held by National and Branch Officers must be held in a lockable filing cabinet or other secure arrangement.  PII will never be passed to third parties without your express consent.  The MNA have implemented agreed standards of technological and operational security in order to protect PII from loss, misuse or unauthorised alteration or destruction. 

To protect member’s PII we will always ask for your consent before releasing any information, which will normally be in electronic format, unless required by law to do so. 

The DPO will continue to follow the accepted practice of privacy by design and carry out regular Privacy Impact Assessments (PIA) for continued security. 

RETENTION

PII, held with your consent, will be regularly reviewed but it is the members responsibility to make sure the information is correct and up to date.  Most of you have now completed the update forms – thank you.  When a member leaves the MNA, we will archive their details to support necessary historical information for a period of two (2) years.  After that period all their PII will be deleted and destroyed. 

The MNA will also delete all electronic PII, after a period of two years has elapsed, with the exception of any possible disputes.

MNA financial transactions and records will be deleted after seven (7) years. 

John Sail

National Chairman & Data Protection Officer

 

MNA DATA PROTECTION PROCEDURES

TYPE OF INFORMATION

Member’s name, address, telephone and mobile numbers, email address(es) and medals, awards and seatime.

Photographs and videos of members.

PURPOSES

Creating and managing the Association’s online membership database

Adding to recognition and awareness of seafarers and seafaring in both local and national promotional activities.

LEGAL BASIS FOR PROCESSING

Achieved through opt-in consent when completing the MNA’s Registration Form.  Member may withdraw or change their consent details at any time by contacting the Data Protection Officer, John Sail, by either email, Subject Access Request (SAR) form or letter.  It must be in a written format.

Consent by opt-in on the new MNA Registration Form. Members may withdraw their consent at any time by contacting the Data Protection Officer, John Sail, by email or letter.  It must be in writing.

YOUR RIGHTS

You have rights under the terms of the General Data Protection Regulations (GDPR)

  1. To access your personal data on request in writing.
  2. To be provided with information about how your data is processed.
  3. To have your personal data corrected, amended or deleted.
  4. To object to or restrict how your personal data is processed.
  5. To have your personal data transferred to yourself or to another business organisation in certain circumstances.
  6. You have the right to take any complaints about how your data is processed to the Information Commissioner, who has the final word in these matters.

Website:  https://ico.org.uk/concerns/

Tel: 0303 123 1113

Information Commissioners Office
Wycliffe House
Water Lane
Wilmslow
Cheshire, SK95AF

For more information contact:      

John Sail

MNA National Chairman/MNA Data Protection Officer

Further relevant information is detailed in the MNA’s GDPR Policy.

 

History of The Merchant Navy Association

The Merchant Navy Association came off the slipway in 1989 and has been guided to seek more recognition and respect for our seafaring veterans, life at sea and our maritime history. This was in the minds of many seafarers, at that time, who felt that after nearly fifty years since the end of WWII little or nothing was understood of the Merchant Navy and the suffering and sacrifice of thousands of wartime merchant seafarers.

The forming of the MNA was inspired by the initiative and untiring efforts of two ex-wartime merchant seamen, Fred Harrell and Barry Osborne. The response to their advert in the local press enabled the Midlands Branch to be established in 1989. The Exeter Branch was second off the stocks that year and then a few months after that the Plymouth Branch. Many branches have subsequently been established throughout the UK and abroad alongside others that have been launched but remain independent. The MNA has grown into a formidable and respected organization designed by seafarers to represent their interests and promote skills and opportunities in the years ahead.

At the core of our objectives is the recognition of the Merchant Navy Veterans and the critical and strategic role of the Merchant Navy in times of war and conflict. We must continue to acknowledge those seafarers. We must encourage a pride in our national maritime heritage and we must continue to present opportunities for future generations to heed the “call of the sea” and develop public awareness in future events.